Scanning Issues: Helpful Tips for scanning paperwork

Helpful Tips for scanning paperwork:

1. When scanning in load tallies, if the receiving paperwork is a PSI Plant to PSI Plant transfer, do not mix in the PSI BOL with the Barcode as it will create a new file reading a different PSI barcode and attach the remaining paperwork of that Load Tally to the Load ID number image. If you must scan a PSI BOL with a Load Tally, either put a blank white PD Label over the barcode or use a black marker to cover it up.
2. When putting PD labels on PODs for backhauls, please make sure you do not smear the label barcode by rubbing it on too hard.
3. When putting PD labels on PODs for backhauls, please make sure you put it in the upper 1/3 of the sheet giving at least a half inch from the edges.
4. When putting PD labels on PODs for backhauls, please make sure you out the label in a fairly blank area if possible and avoid having the label on top of a grid or box outline on the paperwork. The software will read the gridlines as part of the bar code and fail the scan.
5. When scanning BOLs, please make sure they are full sized clear copies and not a copy of a picture the driver took of the BOL. The resolution from the photos is not clear enough and the bar code can not be read.
6. When scanning any paper work, please make sure the sheet has a clean bar code without toner lines or printer marks going through the paperwork. 
7. When scanning paperwork and there is no PSI based barcode on the front page of the documents you are scanning, the file will fail as it has no reference number to append.
8. Please clean your scanner about every week where you wipe off the glass with the small dry towel that is stored in a compartment on top by the loading tray. 
9. When scanning and standing in front of the scanner, make sure the paperwork is fed in face up with the BOL bar code in the upper 1/3 of the tray. If scanning on the glass, then the BOL or paperwork must be face down with the BOL Bar Code in upper 1/3 on the glass.